California Legislature and Civil Rights Agency Focus on Potential Employment Law Pitfalls in Artificial Intelligence

By Megan Shaked

Agency Efforts

The California Civil Rights Division has finalized regulations addressing employer use of artificial intelligence and automated decision systems. The proposed regulations, which are pending approval with the Office of Administrative Law, are explicit in confirming that “[i]t is unlawful for an employer or other covered entity to use an automated-decision system or selection criteria (including a qualification standard, employment test, or proxy) that discriminates against an applicant or employee or a class of applicants or employees on a basis protected” by the California Fair Employment and Housing Act (FEHA). The regulation further specifies that “[r]elevant to any such claim or available defense is evidence, or the lack of evidence, of anti-bias testing or similar proactive efforts to avoid unlawful discrimination, including the quality, efficacy, recency, and scope of such effort, the results of such testing or other effort, and the response to the results.” Continue reading

California Employment Law in Practice: Notice Posting Obligations for Employers

By Samuel Rose

As readers may know from our recent California Employment Law Update in 2025 webinar, California enacted a number of bills updating employment related postings in the workplace. In addition to California, other states and federal law require employers to post various notices to employees. This got us thinking about all the nuances that come with complying with posting requirements. We hope this case study helps clarify what can become a very complicated issue.

Hypothetical

ABC Hotel occupies oceanfront property in Manhattan Beach, CA. The hotel employs over 250 people in various departments, including housekeeping, front desk, retail, and food and beverage. ABC Hotel has employees that are in-person, hybrid, and remote. While most of the employees are English-speaking, many of the employees only speak other languages.

ABC Hotel’s Human Resources Department recently held a meeting to discuss compliance with the various posting requirements under California and federal law. At the meeting, ABC Hotel decided to create a posting board in the housekeeping break room where all state and federal notices get posted. The posting board is in the corner behind the door to the break room, which is always ajar. Each notice is on 8.5×11 pieces of paper, in size 8-point cursive font, and in English. Continue reading

An Update on Minimum Wage in California

By Samuel Rose

As we approach the holiday season and New Year’s Day, we wanted to provide employers with a brief update on what minimum wage requirements in California might be starting January 1, 2025.

Proposition 32
Proposition 32 was an initiative on the November 5, 2024 ballot in California. It would have raised the minimum wage to $18 per hour in 2025 for larger employers and in 2026 for all employers. Although the results are not official as of the writing of this blog article, it appears that the initiative is likely to fail.

Minimum Wage in 2025
Even if Proposition 32 fails, the California minimum wage will still increase on January 1, 2025 pursuant to existing law. It is currently set to increase to $16.50 per hour for all employers.

As always, employers should ensure compliance with any applicable local ordinances for enhanced minimum wage obligations.
For example, the following municipalities have their own minimum wage requirements (this list is does not include all such local ordinances in California): Continue reading

[Client Alert] New California Employment Laws for 2021 Will Leave Their Mark

By Andrew SommerFred Walter, and Megan Shaked

2020 has been another banner year for California employment laws, with legislation and Cal/OSHA rulemaking associated with COVID-19 prevention and reporting taking center stage.  In our annual update of new employment laws impacting California private sector employers, we lead off with California’s COVID-19 related laws, given their far-reaching impact on the state’s workforce during the pandemic as employers continue to implement measures to prevent the spread of COVID-19 in the workplace.  We have also addressed other substantive legislative developments, particularly in the areas of wage and hour law and reporting of employee pay data.  Unless otherwise indicated, these new laws will take effect on January 1, 2021.

COVID-19 Related Rulemaking and Legislation

Temporary Emergency COVID-19 Prevention Rule Not to be outdone by Virginia OSHA, Oregon OSHA or Michigan OSHA, Cal/OSHA adopted an onerous COVID-19 specific temporary emergency regulation effective November 30, 2020.  Below is a detailed summary of how we got here, as well as an outline of what the rule requires.

On November 19, 2020, the California’s Occupational Safety and Health Standards Board (Standards Board) voted unanimously to adopt an Emergency COVID-19 Prevention Rule following a contentious public hearing with over 500 participants in attendance (albeit virtually).  The Emergency Rule was then presented to California’s Office of Administrative Law for approval and publication.  The Rule brings with it a combination of requirements overlapping with and duplicative of already-existing state and county requirements applicable to employers, as well as a number of new and, in some cases, very burdensome compliance obligations.

The Standards Board’s emergency rulemaking was triggered last May with the submission of a Petition for an emergency rulemaking filed by worker advocacy group WorkSafe and National Lawyers’ Guild, Labor & Employment Committee.  The Petition requested the Board amend Title 8 standards to create two new regulations Continue reading

California Opportunity to Work Act Spells Trouble for Employers

Clock
California Assembly Bill (AB) 5, the Opportunity to Work Act, was recently approved by the California Assembly Committee on Labor and Employment in April 2017.  The Appropriations Committee postponed a hearing on the bill that was scheduled for May 3, 2017.  Given the strong industry opposition to this bill and its harmful impact on employers, it is likely that the Appropriations Committee is taking a closer look at the bill and the negative Continue reading

Ninth Circuit Rules that Agreements Precluding Employees from Bringing Class Action Claims Violate Federal Labor Law

In a sweeping ruling with far-reaching implications for California employers, the Ninth Circuit Court of Appeals – the federal appellate court for the Western United States – has concluded in Morris v. Ernst & Young, LLP that an employer violates the National Labor Relations Act (NLRA) by requiring employees to sign agreements precluding them from bringing class action or other collective actions regarding their wages, hours, or other terms and conditions of employment.

This decision presents a significant departure from existing, ever evolving law that employers have been navigating in considering class action waivers. In 2014, the California Supreme Court in Iskanian v. CLS Transportation Los Angeles, LLC held that class action waivers in arbitration agreements are enforceable under the Federal Arbitration Act (FAA) but that representative claims under the Labor Code Private Attorneys General Act of 2004 (PAGA) are unwaivable under California law. The PAGA has been an egregious enforcement mechanism permitting employees to bring collective actions seeking penalties and attorneys’ fees for wage and hour violations, no matter how minor. The Ninth Circuit in Sakkab v. Luxottica Retail North America, Inc. subsequently ruled that the FAA does not preempt California’s Iskanian rule prohibiting the waiver of representative claims under PAGA.

The path forward following Iskanian and Sakkab for California employers seeking to ensure legal compliance has been to require the waiver of traditional class actions, and not PAGA actions, to avoid running afoul of the law. There has been some security in this position and, indeed, last month the California Supreme Court in Sandquist v. Lebo Automotive, Inc. implicitly recognized the continuing enforceability of class action waivers in deciding a procedural question over whether the arbitrator or judge has authority to determine whether a particular agreement permits or prohibits class action arbitration.

Following Ernst & Young, however, employers located in the Ninth Circuit may now find themselves facing an unfair labor practice charge before the National Labor Relations Board, by seeking to enforce class action waivers or merely inserting such prohibition into arbitration agreements. The Ninth Circuit has reasoned that an employer’s arbitration agreement prohibiting class actions interferes with the right to engage in concerted activity under the NLRA for the purpose of collective bargaining or “other mutual aid or protection.” The Ninth Circuit found that the FAA, which recognizes the enforceability of arbitration agreements, must yield to federal substantive rights such as the right to engage in concerted activities under the NLRA.

It is important to note that the federal appellate courts are divided on this issue, with the Second, Fifth and Eighth Circuits concluding that the NLRA does not invalidate collective action waivers in arbitration agreements and the Seventh Circuit agreeing with the Ninth Circuit’s position. In all likelihood this issue will make it to the U.S. Supreme Court as the final arbiter but until then employers should tread lightly in drafting and seeking to enforce employee arbitration agreements barring collective actions.

California Takes Another Stab at Disability Access Reform But Again Falls Short

ADAOn May 10, 2016, California Governor Brown signed into law a measure aimed at encouraging small businesses to come into compliance with construction-related access requirements.  The law takes effect immediately.  The authors of Senate Bill 269 recognized that lawsuits are regularly brought by plaintiffs for personal financial gain, not out a desire to improve access for disabled individuals.  This certainly is not news to the state’s hospitality and retail businesses that have been routinely targeted by serial plaintiffs, with financial incentives to pursue multiple suits based on the availability of minimum statutory damages and attorney’s fees.  Yet, SB 269 does not go far enough in addressing the business community’s concerns and taming the surge in litigation in recent years. Continue reading

California Caps Off 2015 Legislative Session with Far-Reaching New Employment Laws

California flagCalifornia’s 2015 legislative session ended, again resulting in new employment laws either expanding existing employee protections or creating entirely new spheres of regulation.  Private employers with a California presence should be aware of at least the following new laws as they conduct an end-of-year review of their personnel policies and procedures. Unless indicated otherwise below, these new laws take effect on January 1, 2016.

Whistleblower Protections Substantially Expanded to Recognize Activities by an Employee’s Family Member (AB 1509)

Governor Brown signed AB 1509, which extends anti-retaliation laws to prohibit retaliation based on not just the employee’s protected activity but because that employee is a “family member” of a person who engaged in, or was perceived to engage in, protected activity. This protected activity may take the form of bona fide complaints of unlawful activity or testifying in legal proceedings. This unprecedented broad expansion of existing whistleblower laws applies to Continue reading